B2B Networking
How to accept/reject & book 1:1 meetings at this event?
Watch this short tutorial ... it´s so easy!
1) Registration
- Register via the green button "Register now"
- Add contact and organisation details as requested
- Compose your personal event schedule by activating the sessions of your choice
- Those who are interested to manage 1:1 meetings MUST select at least one B2B networking session. This time we have onsite (23.11.23) and virtual (28.11.23) B2B session available for you.
Interested in establishing new business contacts through 1:1 meetings? Please read more below.
2) Make yourself visible through an outstanding business profile
COMPANY PROFILE
Take advantage of the opportunity and introduce your organisation or company by publishing a clear profile. The more details like organisation/company background, business offers and interests you provide, the more you will benefit from the conference matchmaking tool. Your co-operation profile is your online business card.
MARKETPLACE
- Explain the product/project/technology/expertise you are offering or looking for
- Specify the type of partner you are looking for
- Published profiles will be extensively promoted by the organizers of the event
- High-quality profiles are visited 50 to 100 times before, during and even after the event
- A meaningful profile will generate significantly more meeting requests
3) How to manage bilateral meetings?
The booking of meetings opened on 1.11.2013. You will be notified by an e-mail alert once booking has opened.
BOOKING MEETINGS
- Browse through the list of attendees or check the marketplace profiles
- Use the optional filters to easily find the ones aligned with your goals
- Send meeting requests to those companies/persons you want to meet
- Adding a short reason why you are interested in a meeting will increase the acceptance
- Meeting requests must be confirmed by the recipients to be scheduled
- Date and time of a meeting is scheduled by the person accepting the meeting request. The system considers the mutual availability.
- Check as soon as possible every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
SOME PARTICIPANTS CAN’T BE BOOKED. WHY?
Participants available for meeting requests are indicated by a green button “Available”, otherwise:
- You may not have registered for 1:1 meetings
please make yourself available for 1:1 networking session via Agenda / Event Agenda (or “My Attendance” for events still using an old version) - You and your meeting partner have registered for different B2B Sessions.
- So please sign-up for some further networking session via Agenda / Event Agenda
4) Short before and during the event
SHORT BEFORE THE EVENT
- You can view date/time of your meetings via the Menu “Meetings” at any time
- Check all your pending meeting requests and consider accepting or decline
- Download the "b2match" Mobile App (iOS/Android) to
* get access to your meeting schedule on your mobile phone
* be informed about last-minute changes (bookings, cancellations)
* manage additional meetings during the event (send/receive/confirm requests)
DURING THE EVENT
- Check again the latest version of your meeting schedule through the platform. Due to last minute changes it might have changed slightly.
- RESPECT the other participants' time and show up to all your meetings in time.
- If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.
1:1 Meetings (Video Calls)
BEFORE THE EVENT - TECHNICAL PREPARATIONS
- Use a desktop computer or laptop where both webcam and microphone is installed
* Check your audio quality, using headphones is highly advised
* Use a good webcam to improve the image quality - Video call meetings can NOT be managed via the b2match Mobile App
- Check your time-zone
Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly. - Use Mozilla Firefox, Google Chrome or Opera browser preferably
- Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
- To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!
DURING THE ONLINE EVENT
- Access the web platform and be online at least 5-10 minutes before your meetings start.
- RESPECT the other participants' time and show up to all your meetings.
- Close your video call meeting timely.
Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A watch is indicating the remaining meeting time. - If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified. Do not forget to send also a short message.
How do I join a scheduled meeting?
- You can access your meeting schedule via Menu "Meetings" in the top right corner.
- Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call
Your meeting partner doesn't join the meeting?
- Call him / her by telephone. After having accepted the meeting from both sides you will see his/her telephone number.
- Try to re-schedule the meeting to a later time (e.g. 1-2 hours ahead)
Your counterpart will be informed by email about this update. - Use the chat messaging system
What if my camera or microphone doesn't work?
- Make sure that your brower don't block the usage of your camera/microphone due to security reasons.
Check by having a video call with some of your colleagues in another tool (Google Meet, Zoom, Teams, ...) - Depending on your browser settings you may be asked to confirm the activation of the camera/microphone through a pop-up dialog form.
- How to enable the use of microphone/camera in your browser?
* Chrome: https://support.google.com/chrome/answer/2693767
* Firefox: https://support.mozilla.org/en-US/kb/how-manage-your-camera-and-microphone-permissions
* Opera: https://help.opera.com/en/late... none of the above works, consider switching to another device to join the meetings.
